Eatonville school district #404

eatonville high school modernization and addition pROJECT

school board REPORT – February 28, 2007

 

 

SECTION 1 – EXECUTIVE SUMMARY.

 

GENERAL

 

This report covers the status of the Eatonville High School Modernizations and Addition project as of February 28, 2007.

 

Summary of critical milestones of project schedule is as follows:

                                                                                               

                                                                                                Date:

Meeting with Town Officials regarding Interim Housing                   2/20/07                                    

Meeting with Cabinet regarding Packing and Moving                      2/22/07                        

Meeting with EHS and EMS Library regarding Interim Housing       2/26/07                                    

Meeting with EHS and EMS Science regarding Interim Housing     2/26/07                                    

Meeting with EHS Staff regarding Packing and Moving                  2/27/07

Meeting with Portables Supplier regarding Interim Housing             2/27/07            

Meeting with Boush Moving and Storage                                      2/27/07            

Public School Board Meeting Construction Report                        2/28/07                                    

 

 

DESIGN

Erickson McGovern is in the process of compiling the permit review set of construction documents. The anticipated time for permit submittal to the Town, State Fire Marshal, and other Agencies having jurisdiction is the first week in March 2007.

 

Erickson McGovern and OAC are also working diligently with sub-consultants to prepare permit review documents for the planned interim housing of EHS at EMS.

 

 

SECTION 2 – CRITICAL ISSUES

 

Critical issues are defined as issues that have had or may likely have an impact on project cost, schedule or quality.  The following is a list of issues considered critical as of February 28, 2007:

 

  1. Temporary Housing of EHS as it relates to Municipal Code for the Town of Eatonville. It is likely that the District will need to apply for the Conditional Use Permit for both the Remodel / Addition and the Interim Housing at EMS. The District is in communications with the Town to identify requirements and options. Concerns voiced by the Town Officials is that the District assist with the cost of repaving Rainier Avenue, assist with the cost of 2 hour parking signage along the ancillary streets to encourage students to use the proposed leased parking at the LeMay’s property (old dealership), abandonment of the 6 parking stalls at the “front yard” of EHS, and a “No Left Turn Emergency Vehicles Only” sign at the island on Lynch Street leading to the parking lot that is located next to North Hall. The District will continue discussions with the Town regarding said concerns / requests.
  2. Electrical Permit Review.  The Town does not currently have an Electrical Permit Reviewer on staff or contracted for EHS. Erickson McGovern and OAC recommended to the Town that they use L&I for this service as does most local agencies.
  3. Budget Deficit. Erickson McGovern has implemented the approved Value Analysis options and has sent the revised construction documents to their estimator to update the estimate. Erickson McGovern will have the updated estimate to the District by the end of the week.
  4. Storage needs for educational supplies, furniture, and equipment is being investigated currently. Recommendations to the District will be made by the end of the week regarding the most cost effective and secure method in which to store those materials that will not be returning until the renovation and additions are complete. The recommendation for temporary storage of the materials that will be moving into the Interim Housing is that the Gym/Aux. Gym be utilized over the summer. Further discussions with District Administration will occur for both issues.
  5. Temporary pool use for swim team is being investigated as the EHS pool will need to close at the end of the 2006-2007 school year. Discussions with Puyallup School District revealed that they cannot accommodate Eatonville School District with reasonable practice times due to commitments with other surrounding school districts. The District is investigating pool use at Korum YMCA, PLU, Lacey Community Center, and North Thurston School District.
  6. Locker room needs are being investigated as the EHS locker rooms will not be available during the construction period. Further information to follow in the next update.

 

 

SECTION 3 – SCHEDULE

 

There has been an adjustment to schedule since the beginning of design.  With the implementation of using the EMS site to house EHS students and staff on an interim basis it is anticipated that the project will be substantially complete in 20-22 months upon start of construction.

 

SECTION 4 – COST REPORT

 

This section will be updated once the project is bid and contracted. The contract amount and approved change orders will be in this section.

 

SECTION 5 – CONSTRUCTION REPORT/CURRENT MONTH ACTIVITIES

 

This section will be updated once construction begins

 

SECTION 6 – LOOK AHEAD

Summary of the notable activities planned for the next period.

 

  • SEPA / Conditional Use Permit Submittal for EHS Modernization & Additions and Interim Housing of EHS

 

  • Permit Submittal

 

  • Order portables for EHS / EMS

 

  • Project Manager attends EMS staff meeting to discuss project and packing procedures for moving

 

  • EHS and EMS Lunch and Safe Packing Procedures Demonstration

 

  • Project Manager, EMS/EHS Principals and Art Department meet regarding Interim Housing

 

  • Project Manager, EMS/EHS Principals and PE and Athletics meet regarding Interim Housing

 

  • Project Manager, EMS/EHS Principals and Food Science meet regarding Interim Housing

 

  • Project Manager and Superintendent meet with EHS Leadership to discuss Interim Housing

 

 

SECTION 7 – PHOTOS

 

This section will be updated once construction starts and will show monthly progress.